What about interfacing to accounting programs?

Jaya123 is great at receivables. It tells you a hundred different ways WHO owes you money. But it does not do payables…. your rent, your phone bill, your insurance payments, etc. Why? Because there are a ton of simple single-entry (checkbook style) programs that will do this just fine.

We use Moneydance (www.moneydance.com) for our payables. We used to recommend Quicken but the Intuit folks changed the latest versions so that you can’t import .QIF files any more. They have angered a lot of people and it’s a long story. Bottom line, either use an older (from eBay) version of Quicken (it will work fine… we’ve used the 1999 version with no problems) or get Moneydance (about $39.00). Or use the Microsoft product… or anything that can import a .QIF file.

We designed JAYA to export payments in the standard .QIF format. You simply go to the “Financial” screen in JAYA and download your QIF file and then have your desktop Moneydance slurp it in.

The important feature is that JAYA123 breaks the payment down into “categories”: Merchandise taxable, non-taxable, sales tax collected, and freight collected. You set up these categories in your desktop Moneydance and boom! you have all your accounting taken care of for you. Not only do you have JAYA123 reports, but you have all the P&L reporting that Moneydance does. It’s a great team… JAYA and Moneydance. Jaya lets you integrate all your receipts (deposits) into your online checkbook program with ease.

Note: YOU DO NOT NEED AN ACCOUNTING/CHECKBOOK SYSTEM LIKE MONEYDANCE to use Jaya123. If you use a manual (paper) checkbook for your payables… that works too! Some folks like to use automated payable (checkbook register) programs, others don’t and stick with a pen and paper checkbook (payable) system. It’s up to you.